Guide · E-invoicing

E-invoicing for taxi companies: the deadlines are running — here is how to be prepared.

Business customers, municipalities, contract partners: any taxi or private hire company that issues B2B invoices can no longer avoid XRechnung and ZUGFeRD. Here are the deadlines — and the way to generate e-invoices directly from your journeys without extra work.

since 2025obligation to receive for everyone
from 2027/2028obligation to issue B2B
XRechnung + ZUGFeRDboth formats from one system

The deadlines at a glance

Date	What applies
since 1/1/2025	Every company — including every taxi business — must be able to receive e-invoices. An e-mail inbox for structured invoices is sufficient as a starting point.
until 31/12/2026	Transition period for issuing: paper and simple PDF are still permitted with the recipient's consent.
until 31/12/2027	Extended deadline for companies with up to €800,000 turnover in the previous year — this affects many taxi and private hire businesses.
from 1/1/2028	E-invoicing mandatory throughout domestic B2B business.

XRechnung, ZUGFeRD — and what that means for your journeys

An e-invoice is not a PDF but a structured data record according to EN 16931.

XRechnung is pure XML — the standard for public authorities and municipalities. ZUGFeRD puts the same data into a readable PDF — ideal for business customers. Decisive for taxi companies: the invoice items come from your journeys. If journey and invoice data are kept in separate systems, you type everything twice.

With starksoft, the customer invoice is created directly from the journey records — including consolidated invoices per business customer — and is output as XRechnung or ZUGFeRD. Together with TSE archiving and patient transport billing, everything stays in one system.

Frequently asked questions about e-invoicing

Does the e-invoicing obligation also apply to taxi companies?

Yes, for all domestic B2B transactions — i.e. business customers, municipalities, contract partners. Journeys for private customers are not affected.

Which deadlines apply?

Receiving: mandatory since 1/1/2025. Issuing: transition until the end of 2026, until the end of 2027 for turnover below €800,000 in the previous year — mandatory throughout from 2028.

Is a PDF invoice an e-invoice?

No — it requires structured data according to EN 16931 (XRechnung or ZUGFeRD).

XRechnung or ZUGFeRD — which do I need?

Public authorities: XRechnung. Business customers: usually ZUGFeRD (PDF + XML). starksoft creates both.

How do I create e-invoices from my journeys?

Directly in starksoft: select journeys, generate the invoice, choose the format — done. No double entry, no additional tool.

Switch before your customers demand it.

We will show you, using your own business customers, how journeys become e-invoices — phone 030 577 000 991.

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